Privacy Policy

Privacy Policy for Empower Advocacy

Effective Date: 01/06/2024
Last Updated: 09/01/2025

At Empower Advocacy, we are committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you interact with us. It complies with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

If you have any questions about this policy, please contact us at:
Email: info@empoweradvocacy.co.uk

1. Information We Collect

We may collect and process the following personal information about you:

• Personal Identifiers: Name, email address, phone number, address, and date of birth.
• Professional Information: Job title, employer details, or related professional data.
• Communications: Records of correspondence with us, including email or social media interactions.
• Sensitive Data: Only with your explicit consent, we may collect information related to health, ethnicity, or other special category data for specific purposes.
• Technical Information: IP address, browser type, and usage data when you visit our website.

2. How We Use Your Information

We use your data to:

• Provide services, support, and advocacy tailored to your needs.
• Respond to your inquiries and communicate with you effectively.
• Maintain compliance with legal and regulatory requirements.
• Improve our website, services, and outreach efforts.
• Send updates, newsletters, or marketing materials (with your explicit consent).

3. Legal Basis for Processing

We process your personal information under the following lawful bases:

• Consent: Where you have explicitly agreed to our use of your information.
• Contract: To fulfill a contract or service agreement with you.
• Legal Obligation: To comply with applicable laws and regulations.
• Legitimate Interests: For the operation, improvement, and security of our services, provided your rights are not overridden.

4. Sharing Your Information

We do not sell or rent your personal data. However, we may share your information with:

• Trusted third-party service providers, such as IT support.
• Legal or regulatory authorities if required by law.
• Partner organisations, but only with your consent.

5. Data Retention

We retain personal information only for as long as necessary to fulfill the purposes outlined in this policy or comply with legal obligations.

When no longer needed, your data will be securely deleted or anonymized.

6. Your Rights

Under the UK GDPR, you have the following rights:

• Access: Request a copy of the personal data we hold about you.
• Correction: Rectify any inaccuracies in your data.
• Erasure: Request the deletion of your data ("Right to be Forgotten").
• Restriction: Limit how your data is processed.
• Portability: Obtain your data in a portable format for your use elsewhere.
• Objection: Object to certain types of processing, such as direct marketing.
• Withdraw Consent: Withdraw your consent for processing at any time.

To exercise your rights, please contact us at info@empoweradvocacy.co.uk

7. Data Security

We implement appropriate technical and organisational measures to protect your data against unauthorised access, loss, or misuse.

While we take steps to secure your information, no system is completely foo0 lproof. If you suspect a data breach, please contact us immediately.

8. Cookies and Website Usage

Our website uses cookies to improve user experience. For more details, please refer to our Cookie Policy.

9. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites.

10. Updates to This Privacy Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page, and significant updates will be communicated directly to you where applicable.

11. Contact Us

If you have questions or concerns about this Privacy Policy or how we handle your personal data, please contact us at:

Email: rachel@empoweradvocacy.co.uk